Project Procurement & Supply Chain Management Solution for EPC Companies

EPC Project Procurement & Accounting ERP is a specialized commercial management system built for engineering, procurement, and construction contractors. It synchronizes multi-tier purchase requisition workflows, automated supplier bid evaluations, project budget code allocations, milestone-based vendor payments, and IFRS project accounting into a unified architecture.

What Core Modules & Capabilities Are Included in This Solution?

A dedicated system built on long-term experience with real businesses

• Project & contract master setup — define projects, assign contract values, and group jobs within seconds, giving every transaction a project-level home from day one.
• Letter of Award (LOA) creation & multi-level approval — route LOAs through Project Manager and Admin approval stages, auto-generate print-ready documents, and eliminate lost or unauthorised subcontractor awards.
• Subcontractor billing & approval workflow — separate subcontractor invoices from internal billing with a dedicated approval trail, preventing payment disputes on joint-venture and outsourced work.
• Contract profitability analysis — real-time view of revenue billed versus costs posted (materials, labour, overheads) per contract, so project directors know margin before it erodes.
• Site overhead tracking — record and approve site overhead costs directly against the relevant project cost centre, ensuring true project-level P&L accuracy.
• Multi-level Purchase Order approval — POs require Project Manager sign-off first, then Admin approval above threshold — no procurement without the right authority matrix in place.

Accounting & finance

• Supply-chain Accounting — financial trasactions of purchases, and payroll transactions automatically generate balanced GL entries, eliminating manual journal work entirely.
• Receivables & payables aging — know which customer invoices are 30, 60, or 90+ days overdue and which vendor balances are approaching terms, without running a manual report.
• Project-integrated accounting — every financial report can be filtered by project, delivering a true cost-center view of profitability per contract.
• Control account reconciliation — flags unreconciled items before they become audit problems, a capability uncommon in mid-market ERP software.

CRM & collections

• Three billing modes: Job, Contract & Construction-phase — built specifically for EPC invoicing reality, where different contract types demand different invoice logic.
• Collection planning & scheduling — proactive receivables management with structured follow-up history, not just passive overdue reports.
• Customer credit management — set credit limits per customer and receive automatic alerts before over-limit transactions are posted.
• Sales lead tracking — a built-in light CRM for capturing new business opportunities, removing the need for a separate CRM tool at the pipeline stage.
• Area-wise & customer-wise sales analytics — segment performance by region, client, or product to inform territory strategy without third-party BI tools.

Inventory, store & purchasing

• Real-time stock position dashboard — see exactly what is available across all warehouses before raising a purchase order, eliminating unnecessary procurement spend.
• Project-wise material tracking — trace every item of stock to a specific project and contract, enabling accurate material cost allocation — a rare feature in EPC-segment software.
• Multi-warehouse stock transfer with full document trail — move materials between sites with an auditable transfer record, stopping untracked shrinkage between projects.
• Goods Receipt Note (GRN) linked to inventory & accounting — stock levels and GL inventory accounts update automatically when materials are received, with zero manual posting.
• Built-in barcode generation & printing — no third-party barcode software required; generate and print item barcodes directly from the store module.

HR, payroll & attendance

• Dual payroll tracks: monthly staff salary & daily labour wages — critical for EPC companies with mixed permanent and contract workforces operating across multiple sites.
• Attendance-linked salary calculation — monthly attendance summary feeds directly into salary processing, eliminating manual reconciliation between HR and payroll.
• Labour payment approval workflow — daily-wage disbursements require sign-off before release, enforcing financial control over on-site labour costs.
• Department hierarchy & employee master records — maintain a complete employee database with role, department, and history in one place, removing the need for a separate HR system.
• Auto-posting of payroll to the general ledger — salary expense entries post automatically to the correct department or project cost centre, keeping accounts current without accountant intervention.

SaaS architecture, security & administration

• Form-level and menu-level RBAC — control precisely which users can insert, update, or delete on each page, satisfying both internal audit and compliance requirements with granular precision.
• Multi-company & multi-tenant architecture — run multiple legal entities or client companies on a single installation with fully isolated data; perfect for SaaS entrepreneurs and group holding structures.
• Cloud-ready deployment — runs on any Windows Server, Azure VM, AWS EC2, or private VPS; no proprietary cloud lock-in, no hosting fees payable to the vendor.
• BouncyCastle encryption & parameterised SQL queries — industry-standard cryptography and SQL injection protection built into the core security layer from day one.
• Login history & full audit trail — every user action is stamped with entry date and operator, providing compliance-ready logs for internal and external audits.
• AI-agent ready codebase — the clean, well-structured C# and ASP.NET architecture is fully compatible with Claude Code, Cursor, GitHub Copilot, and Gemini Code Assist for rapid AI-assisted customisation.

Is this the right fit for you?

👤 WHO	Developers, SaaS entrepreneurs, IT companies, software agencies, and SMB owners looking to deploy or resell a proven ERP platform without years of custom development.
📦 WHAT	A full-stack .NET / SQL Server Software source code package — complete Visual Studio solution, SQL Server .bak database, 150+ Crystal Report templates, and all deployment documentation.
🌍 WHERE	Any Windows Server — on-premises data centre, Azure, AWS, or any VPS provider. The system is independent of any proprietary hosting infrastructure.
⚙️ HOW	Open the .sln file in Visual Studio 2019+, restore the SQL Server database backup using SSMS, update the connection string in Web.config, and deploy to IIS. Experienced developers are live in under one day.
💡 WHY	Full permanent ownership, zero recurring fees, AI-modifiable codebase, multi-tenant SaaS-ready architecture, and a proven deployment record across real EPC businesses.

"We had our development environment running and the demo data loaded within four hours. The project module and approval workflows were exactly what our EPC client needed. We went live in under two weeks."

— Implementation partner, GCC region

"Before SCM Pro, we were reconciling project costs in Excel at month-end — it took five days. Now the CFO has a live balance sheet every morning. The ROI was visible in the first billing cycle."

— Operations Manager, civil contracting company

Which businesses is SCM Pro built for?

🟢 Tier 1 — Ideal fit

🔵 Tier 2 — Great fit

🟠 Tier 3 — Good fit

What Is the Recommended Deployment Topology & System Architecture?

Getting SCM Pro running is a straightforward process for any developer familiar with the Microsoft stack. The package includes a step-by-step deployment guide covering every stage from Visual Studio solution configuration to IIS publishing. The stack is standard: Visual Studio 2019+, SQL Server 2019 Express, IIS, and .NET Framework 4.8 — tools most Windows developers already have installed. Restore the SQL backup, update the connection string in Web.config, run NuGet package restore, and deploy to IIS. Experienced developers consistently report being fully live with sample data in under one day.

→ View the Full Development Environment Setup Guide