Project-based HR Management Software for survey inspection and auto workshops

Project-Based HR & Workshop Workforce Management ERP is a specialized human resources, daily muster roll, and job-costing system built for inspection agencies, automotive repair facilities, and project-driven contracting firms. It coordinates temporary labor tracking, gang-leader allocations, technician job-card hours, piece-rate wages, and client billable hours.

How Does the System Manage Stop losing money on untracked casual labour — own the software that fixes it?

Every auto repair workshop, spare parts distributor, and fleet maintenance operator faces the same silent profit leak: casual and contractual workers who arrive, complete a job, and leave — with no reliable record of their hours, their daily output, or the salary owed against each project. Spreadsheets miss entries. Manual wage registers invite disputes. And at month-end, the accounts simply do not reconcile. This is the gap that HR Management Software by Alwajeez Tech was built to close — permanently.

This Project-based HR Management Software source code is a mature, web-based ASP.NET application developed over years of real-world deployment across service-intensive businesses. Alwajeez Tech, headquartered in Jeddah, Saudi Arabia, now makes this proven codebase available globally to developers, SaaS entrepreneurs, and SMB owners who need an enterprise-grade solution without an enterprise price tag.

Unlike monthly-subscription platforms that hold your data hostage, this self-hosted HR Management Software runs on any Windows Server or cloud VPS you control. There is no vendor to call for permission to modify a field. There is no annual renewal to budget for. One payment of $499 USD puts a fully operational .NET HR Management Software in your hands — ready to track duty entries, calculate project-linked wages, post accounts, and generate Crystal Reports payslips from day one. If you manage projects, hire casual staff, or run a service centre where workforce costs are your largest variable expense, this small business management software is built for exactly your world.

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What Core Modules & Capabilities Are Included in This Solution?

A dedicated system full of long-term experience dealing with real businesses

• Project-linked daily duty entry — record each casual or contractual worker's daily presence, assigned project, and work type (regular, casual, admin) in a single structured entry screen, eliminating end-of-month guesswork.
• Multi-type employee classification — define employee types, departments, sections, designations, and shifts to reflect the exact structure of a workshop, service bay, or parts warehouse with no artificial constraints.
• Attendance history with drill-down — view daily, monthly, and historical attendance records per employee, per section, or per project — giving supervisors the evidence they need to authorise payment or flag discrepancies.
• Production-linked efficiency tracking — connect each worker's daily output to machine assignments or production stages so that employee cost is tied directly to the value they generate, not just the hours they clock.
• Employee document management — store contracts, ID copies, certifications, and internal applications in a centralised digital record, reducing paper dependency and compliance risk.
• Leave and application management — handle leave requests, internal transfers, and HR applications through structured workflows that keep records clean and auditable.

Core accounting & finance

• Multi-level chart of accounts — configure account groups, categories, control accounts, and heads to match your business structure, with automatic voucher posting triggered by payroll and procurement events.
• Voucher entry (payment, receipt, journal, contra) — post all financial transactions with cancellation controls and a complete audit trail, eliminating the double-entry errors that plague manual systems.
• Cash and bank book management — maintain real-time cash position and bank balances with ladder and aging views that make cash flow forecasting reliable rather than reactive.
• Trial balance, balance sheet & income statement — generate formal financial statements at any point in time directly from the system, cutting month-end closing from days to hours.
• Bank reconciliation — match bank statements against ledger entries and identify discrepancies before they become problems, with a structured reconciliation workflow.
• Trade receivables with overdue tracking — monitor outstanding customer balances by aging bucket so that collections are driven by data, not by memory.

Sales, CRM & collections

• Sales order and invoice management — create, track, and manage customer orders with auto-sequential invoice numbering and delivery scheduling that keeps every job accounted for from intake to payment.
• Customer credit limit management — set credit limits per customer, trigger approval workflows when limits are approached, and prevent bad debts before they form.
• Collection entry and payment history — record payments against invoices, view full collection history with aging, and give the accounts team real-time visibility into outstanding receivables.
• Order-wise profit and loss analysis — calculate the actual profitability of each service job or sales order against its associated labour and parts costs, giving management the answer to "did this job make money?"
• Sales performance reporting — analyse sales by customer, product, salesperson, and date range to identify your highest-value relationships and best-performing team members.

Inventory, store & purchasing

• Multi-warehouse stock management — track raw materials, spare parts, finished goods, and consumables across unlimited warehouse locations with real-time availability and complete movement history.
• Stock-in, stock-out & transfer with approvals — process every inventory movement through a structured workflow with approval controls that prevent unauthorised issues and ensure every transaction is recorded.
• Item master with rich hierarchy — define items by group, sub-group, category, grade, brand, and unit of measure, supporting the complex part number and specification structures common in automotive environments.
• Purchase order and supplier management — raise POs, track delivery status, process purchase invoices with line-item detail, and manage supplier relationships from a centralised supplier master.
• Damaged and wastage tracking — record scrapped or defective parts with variance reporting, providing the cost-of-waste visibility that drives process improvement and accurate job costing.
• Stock valuation and landed cost tracking — compare landed cost per item against previous purchases, supporting informed procurement decisions and accurate job-cost calculations.

HR, payroll & attendance

• Automated salary processing with custom structures — configure allowances, deductions, and overtime rules per employee type or project class, then generate payroll with a single process run that eliminates manual calculation errors.
• Bonus processing and payment tracking — manage seasonal or project-completion bonuses with configurable calculation logic and a full payment history per employee.
• Payslip generation — individual and batch — produce professional, Crystal Reports-formatted payslips for individual workers or entire departments simultaneously, ready to print or archive digitally.
• Wage sheets (individual and collective) — generate the consolidated wage registers required for payment authorisation, audit purposes, or labour compliance checks, with one click.
• Employee ledger — maintain a complete chronological payment and deduction record per employee across all projects and periods, resolving any salary dispute with documentary evidence.
• Shift-based payroll support — handle multi-shift operations with shift differentials and rotation tracking, ensuring workers on evening or overnight projects are compensated correctly and automatically.

SaaS architecture, security & administration

• Form-level and menu-level access control — assign granular permissions (view, create, edit, delete, print, export) to each user role at the individual form level, so every team member sees only what they are authorised to see.
• Full audit trail (XERP_Log) — every user action — login, data entry, edit, deletion — is timestamped and logged to a dedicated audit table, providing the forensic record required for compliance and dispute resolution.
• IP-based access restriction — block access by country or IP range, reducing the attack surface for cloud-hosted deployments without requiring a VPN.
• Multi-company and multi-branch architecture — manage multiple legal entities or business locations from a single installation with branch-level reporting and consolidated group-level views.
• Built-in database backup and restore — schedule automated backups directly from the administration panel, ensuring business continuity without dependence on a DBA or IT department.
• AI-agent-ready, clean codebase — the modular ASP.NET structure and well-commented C# code are fully compatible with Claude Code, Cursor, Gemini, and GitHub Copilot, enabling rapid customisation without reverse-engineering effort.

Is this the right product for you?

👤	WHO is this for? Developers building SaaS products for the automotive or service industry, IT companies delivering ERP implementations, SaaS entrepreneurs targeting SMBs, and workshop or service-center owners who want to own their system outright rather than pay forever.
📦	WHAT do you receive? A full-stack ASP.NET HR Management Software — complete source code, SQL Server database scripts, 150+ Crystal Reports, all third-party libraries, and deployment documentation. Everything needed to go from purchase to live system.
🌐	WHERE can you deploy it? Any Windows Server — on-premises in your office, or on a cloud VPS (Azure, AWS, any provider). No special hosting requirements beyond standard IIS and SQL Server.
⚙️	HOW do you get started? Open the solution in Visual Studio, restore the SQL Server database from the included scripts, update Web.config with your connection string, and deploy to IIS. An experienced .NET developer can have the system live in under a day. See the Development Environment Setup Guide for full step-by-step instructions.
💡	WHY choose this over alternatives? Full source code ownership means no vendor can discontinue your system, raise your fees, or restrict your customisations. The AI-agent-ready codebase means your development team can extend it faster using modern AI tools. And at $499 one-time, the total cost of ownership over five years is a fraction of any subscription alternative.

What businesses are already saying

"We were manually calculating wages for 40+ casual mechanics across 3 project sites every month — it took two people three days. After deploying this system, payroll runs in under two hours, and the wage sheets are audit-ready. The duty entry screens match exactly how our workshop supervisors think about daily work." — Workshop Operations Manager, Jeddah Auto Services Group

"As a developer building a SaaS product for spare parts distributors, buying this source code saved me 18 months of development time. The codebase is clean, every module is self-contained, and I had it white-labeled and live for my first client within three weeks." — Independent Software Developer, Riyadh, KSA

"The project-based HR tracking feature is exactly what fleet maintenance businesses need. Before, we had no system linking labour costs to specific vehicles. Now every maintenance job has an attached cost record — parts and labour — and our profitability per fleet contract is finally visible." — Fleet Operations Director, Gulf Transport Solutions

Which Organizations & Businesses Is This Platform Engineered For?

🟢 Tier 1 — Ideal fit

🔧🚗 Auto Spare Parts + Workshop Combo IDEAL FIT

🏭 Mid-Sized Auto Service Centers IDEAL FIT

📦🔩 Inspection Survey Companies IDEAL FIT

🚛🔧 Fleet Maintenance Operators IDEAL FIT

🔵 Tier 2 — Great fit

🚘🏢 Auto Dealerships with Service Bays GREAT FIT

🔄🛞 Tyre & Wheel Specialty Shops GREAT FIT

🏗️⚙️ Heavy Equipment Service Contractors GREAT FIT

🔩📋 Industrial Parts Suppliers GREAT FIT

🟡 Tier 3 — Good fit

🛠️📐 General Maintenance Contractors GOOD FIT

🔌🪛 Electrical & Plumbing Contractors GOOD FIT

🏗️🔧 Construction Equipment Rental & Service GOOD FIT

❄️🛠️ HVAC Installation & Service Companies GOOD FIT

How Does the System Manage From download to live system — in under one day?

Setup is straightforward for any developer experienced with the Microsoft stack. Your purchase includes a detailed step-by-step deployment guide covering every stage from database restoration to IIS configuration. The required tools are all freely available: Visual Studio 2019+ (Community edition is free), SQL Server 2019 Express (free for development and small production use), IIS (built into Windows Server), .NET Framework 4.7.2, and SAP Crystal Reports 13.0.4000 SP29 for the reporting module. An experienced .NET developer can take the system from a fresh download to a fully operational, browser-accessible deployment in under one working day. For the complete technical walkthrough, refer to the Development Environment Setup Guide included with your purchase documentation.

How Does the System Manage Important information before you purchase?

Source code license agreement

Purchase and use of this source code is governed by Alwajeez Tech's Software License Agreement. Please read the agreement fully before purchasing: Source Code License Agreement (PDF).